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WorkKeys Business Writing: Prompt Practice 1 Prompt: You work at a manufacturing company, where the plant...

WorkKeys Business Writing: Prompt Practice 1
Prompt: You work at a manufacturing company, where the plant manager would like to institute a dress policy that requires a jumpsuit uniform. Write a letter to your manager stating your opinion about the proposed policy.
Directions: Identify key information from the prompt above and record it below.
Context:
Topic/Subject:
Your Role:
Your Audience
Format of Written Response
Brainstorm Ideas
State Your Position (agree/disagree):
Reason 1 (why do you agree or disagree?):
Example A (think up a workplace scenario that supports Reason 1):
Impact/Effect (explain how this example will impact/affect the workers/workplace/clients):
Reason 2 (why else do you agree or disagree?):
Example B (think up another workplace scenario that supports Reason 2):
Impact/Effect (explain how this example will impact/affect the workers/workplace/clients):

Answer

  1. Context: A manufacturing company’s plant manager is considering a mandatory jumpsuit uniform policy.
  2. Topic/Subject: Whether employees should be required to wear jumpsuit uniforms.
  3. Your Role: An employee at the manufacturing company.
  4. Your Audience: The plant manager.
  5. Format of Written Response: A professional letter expressing an opinion and supporting it with reasons and examples.
  6. State Your Position: I agree with the policy, provided the company supplies properly fitted jumpsuits suitable for each job.
  7. Reason 1: Properly fitted, task-appropriate jumpsuits can reduce hazards associated with loose clothing.
  8. Example A: An employee working near moving equipment wears a fitted jumpsuit instead of a loose shirt that could catch in machinery.
  9. Impact/Effect: Reducing loose clothing can help prevent injuries and production interruptions. Uniforms must complement, not replace, machine guards and required protective equipment.
  10. Reason 2: Company-provided jumpsuits can protect employees’ personal clothing and reduce their work-clothing expenses.
  11. Example B: An employee performing a greasy maintenance task soils a washable company jumpsuit rather than personal clothing.
  12. Impact/Effect: Employees spend less on replacing damaged clothing and can maintain a consistent, professional appearance.

Letter:

Dear Plant Manager,

I support the proposed jumpsuit uniform policy, provided the company supplies properly fitted uniforms appropriate for each employee’s duties.

First, fitted jumpsuits can reduce hazards from loose clothing near moving equipment. For example, a jumpsuit could eliminate loose shirttails that might catch in machinery. Along with machine guards and required protective equipment, suitable uniforms can help prevent injuries and production interruptions.

Second, company-provided jumpsuits would protect employees’ personal clothing. During greasy maintenance work, employees could soil their uniforms instead of damaging their own clothes. This would reduce replacement expenses and help maintain a professional appearance.

Before implementing the policy, please seek employee feedback, check the uniforms for job-specific safety and comfort, and establish company-funded laundering and replacement arrangements. These steps would make the policy more practical and fair.

Thank you for considering my opinion.

Sincerely,
An Employee

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